Never miss a lease renewal again.
If you're the one tracking every lease end on a spreadsheet and a calendar full of reminders, Rentbase does it for you. Drop in your portfolio and every lease runs through an automatic 30/60/90-day renewal pipeline that flags each one in time to act - and AI helps draft the renewal email when you're ready to reach out. Flat $49/mo, no per-unit fees. 14-day free trial, no credit card.
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The part of the job nobody automates
Renewals are quiet until they're not. You're the one keeping track of which lease is up in 90 days, which tenant gets a rent increase, which renewal letter still needs to go out - across a spreadsheet, a calendar, and your memory. Miss one and it's a scramble: a holdover you didn't plan for, a rent increase you forgot to send, an owner asking why. Rentbase takes that tracking off your plate.
How the renewal pipeline works
Step 1 - Your lease dates, extracted automatically.
Drop in a lease PDF or import your portfolio - the AI Lease Reader pulls every date, term, and renewal option, and auto-creates the 90/60/30-day reminders. No manual data entry, no spreadsheet.
Step 2 - Every lease on an automatic 30/60/90-day pipeline.
Rentbase tracks where each lease is in its renewal cycle and generates a task at 90 days out for the ones that need action. You see what's coming weeks ahead - nothing slips to the last minute.
Step 3 - AI helps you reach out.
When it's time to renew, AI drafts the renewal email to the tenant so you're not starting from a blank page. You set the terms - including any rent change - and send.
Not renewing? Rentbase drafts the leasing brief automatically, so the unit doesn't sit empty while you line up the next tenant.
Renewing with a rent increase
Raising rent at renewal is all about timing - miss the window and you've locked in another year at the old rate. Rentbase flags every renewal in time to act, so you decide the new rent and send the renewal on schedule, not after the fact. You set the increase; Rentbase makes sure you don't miss the window.
Why your manager will sign off
If you need a yes from the owner of the firm, here's the short version: missed renewals are dropped balls in front of your clients - Rentbase makes sure they don't happen. It's flat $49/month, no per-unit fees and no tier jumps, so the bill doesn't grow as you take on doors. And it takes the most tedious part of the job off your one leasing person's plate, which is how you keep them. 14-day free trial, no credit card, set up in under an hour.
Keep your current software, or replace it
Plenty of operators run Rentbase alongside AppFolio, Buildium, or DoorLoop - keeping those for accounting and adding Rentbase for the renewal workflow they don't automate. Others run Rentbase as their main platform. Either works.
$49/month, flat.
No per-unit fees, no tier-jump traps. 14-day free trial, no credit card. Cancel anytime.
Frequently asked questions
How does Rentbase know when a lease is up? On import, the AI Lease Reader extracts every lease's dates and terms and places it on the 30/60/90-day pipeline automatically. You don't enter dates by hand.
Can it handle rent increases at renewal? It makes sure you don't miss the window. You decide the new rent; Rentbase flags the renewal in time and helps draft the renewal email so you can send it on schedule.
Do I have to switch off my current PMS? No. Run Rentbase alongside AppFolio, Buildium, or DoorLoop for the renewal workflow, or use it as your primary platform.
Is there a per-unit fee or unit minimum? No. Flat per-firm pricing - the price within a tier is the same whether you manage 30 units or 300.
How long does setup take? Under an hour. Import your portfolio via CSV, the AI maps the columns, and your leases populate automatically.
Stop tracking renewals by hand.
Start your 14-day free trial - no credit card.