Software stores your work. Rentbase does it for you.
AppFolio, Buildium, and DoorLoop are records platforms — software built around storing portfolio data, with AI capabilities added on top as paid features in higher tiers. Rentbase is a different category of software: action-led. AI handles lease intake, renewals, vacancy briefs, and owner reports — ready for one-click review and send. Run alongside AppFolio, Buildium, or DoorLoop. Or replace them.
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Storing the work vs. doing the work
The same operational task — handled by the records-platform model your software was built around, or handled for you by Rentbase.
| Task | Records-platform model | Rentbase |
|---|---|---|
| New lease intake | Type lease data into forms manually, or use template-and-resign workflows for new leases | Drop the PDF — AI extracts every field, files it correctly, surfaces renewal alerts |
| Lease renewals | Calendar reminders and bulk-template letters; tracking who's where in the renewal cycle is on you | 30/60/90 day renewal pipeline tracks every lease automatically; tasks generated for the ones that need action |
| Vacancy listings | Email leasing agents back and forth with property details, rent, requirements — every time | AI drafts a complete leasing brief from the unit's data — share it once, agents have what they need |
| Owner monthly updates | Pre-built report templates with logged data; narrative is yours to write | AI drafts the narrative summary alongside the numbers — owners stay informed without your Sunday |
| Important dates and deadlines | Set your own reminders; hope you remember the insurance renewal, the rent escalation, the move-in walkthrough | Tasks generated automatically when they're needed — insurance renewals, escalations, move-ins, non-renewals |
Simple pricing — flat per firm
No per-unit growth tax. Same price within a tier whether you manage 30 units or 300.
- Starter — $49/mo (Available now): AI Lease Reader, 30/60/90 renewal pipeline, vacancy briefs, owner summaries, task automations.
- Pro (Coming soon): Everything in Starter, plus AI Maintenance Triage, vendor management, two-way messaging, tenant portal, AI-assisted tasks.
- Scale — Custom: For larger operations and teams. Multi-user permissions, dedicated onboarding, advanced automation. Launching soon — join the waitlist.
14-day free trial on Starter. No credit card required.
How Rentbase is different
- AI does the operational work — not just dashboards it
- Flat per-firm pricing — no per-unit growth tax
- 14-day free trial — no credit card, no demo required
- Self-serve setup — under an hour, no implementation project
- Run alongside your existing PMS, or replace it — either works
- Pricing transparent without a sales call
Comparison based on publicly available information as of April 2026. See detailed competitor comparisons →
Common questions
Do I have to switch off my existing PMS?
No. Many operators run Rentbase alongside AppFolio, Buildium, or DoorLoop for the AI workflows their PMS doesn't do. Others run Rentbase as their primary platform. The choice is yours.
How long does setup take?
Under an hour. Drop in your portfolio data via CSV import, AI maps the columns, and your properties, units, and tenants populate automatically. No implementation project required.
Is there a unit minimum?
No. Pricing is flat per firm based on the tier you choose, not the units you manage.